Recruitment Privacy Policy

Last Updated: September 2023 

At People Business, we are committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information during our recruitment process.

  1. Information We Collect

We may collect the following categories of personal data from job applicants: 

  • Personal identification information (e.g. name, contact details, date of birth) 
  • CV 
  • Employment history and qualifications 
  • References and contact information of referees 
  • Education and training history 
  • Interview notes and assessments 
  • Any other information provided by you during the recruitment process 

  1. Purpose of Data Collection

We collect and process your personal data for the following purposes: 

  • Assessing your qualifications and suitability for the job position 
  • Conducting interviews and assessments 
  • Verifying employment and educational history 
  • Communicating with you throughout the recruitment process 
  • Keeping records for compliance with legal and regulatory requirements 

  1. Legal Basis for Processing

Our processing of your personal data is based on one or more of the following legal grounds: 

  • Compliance with legal obligations 
  • Legitimate interests pursued by People Business 
  • Necessary for the performance of a contract 
  • Your consent 

  1. Data Retention

We will retain your personal data for as long as necessary for the purposes stated in this policy or as required by applicable law. If your application is not successful, we will retain your data for a period of six months, after which it will be securely deleted. 

  1. Data Security

We take data security seriously and have implemented appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration or destruction. 

  1. Data Sharing

We may share your personal data with the following parties: 

  • Employees involved in the recruitment process 
  • Third-party service providers (e.g. background check agencies) 
  • Regulatory authorities if required by law 

  1. Your Rights

You have the following rights regarding your personal data: 

  • Right to access and obtain a copy of your data 
  • Right to rectify inaccurate data 
  • Right to erase your data in certain circumstances 
  • Right to restrict the processing of your data 
  • Right to object to processing based on legitimate interests 
  • Right to data portability (where applicable) 
  • Right to withdraw your consent (where applicable) 

To exercise any of these rights or for inquiries related to your personal data, please contact us at Julie.ware@peoplebusiness.co.uk.  

  1. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the ICO. 

  1. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and the date of the last update will be revised accordingly. 

  1. Contact Us

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us at Julie.ware@peoplebusiness.co.uk.